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Company Secretary Services

Company Secretary Services

We maintain all the statutory books and records, prepare the relevant resolutions, advise you on the requirements of all the statutes which concern to the relevant authorities.  If you are a public listed company, we will make the relevant notifications to the Kuala Lumpur Stock Exchange and Securities Commission (if required).

Company Secretary is regarded as officer of a corporation by Section 4 of the Companies Act, 1965 and requires that every company shall have one or more company secretaries who shall be natural persons of full age with a principal or any place of residence in Malaysia.

The first secretary is named in the memorandum or articles and the office of company secretary shall not left vacant for more than one month at any time. The Company Secretary shall be appointed by the directors and at least one company secretary must be present at the registered office of the Company or his/her agent or clerk at times when the registered office is open to the public.

 Duties of the Company

The statutory duties are placed upon the Company Secrectary according to the size and complexity of the Company and on terms agreed between the Company and the Company Secretary, the duties may extend to general management and even on occasions of the Company. Our duties will be responsible for:

  • Full incorporation service
  • Organization of meeting of the board of directors
  • Preparation of papers of meetings
  • Preparation of resolutions
  • Communications of decisions of the board
  • Maintaining the register of members
  • Preparation and issue of share certificates
  • Maintenance of statutory registers
  • Preparation and delivery of returns
  • General administration responsibility

We also provideadvise and consultancy services on the requirements of all the statutes which concern to the relevant authorities. For public listed company, we will make the relevant notifications to the Kuala Lumpur Stock Exchange and Securities Commission (if required). We will also advise on the requirements for meetings and other procedures that you need do comply with the requirements of the Companies Act 1965. Foreign companies can also appoint us as their agent for the purpose of investing in the country. Other related secretarial services include changing the status of your company such as striking off your company from the Registrar maintained by Companies Commission of Malaysia as well as other matters.

We take care of all the mundane operational issue so you can focus entirely on your business. Our objectives are to provide quick, efficient and cost effective services as well as providing value added business products.

Our dedicated team consists of a team of professionally qualified Company Secretary, Qualified Accountants and Tax Consultants to ensure each client satisfied with our service.

 Qualification of Company Secretary

No person may act as a company secretary unless he is a member of certain prescribed professional bodies or is licensed to act as a company secretary by the Companies Commission of Malaysia. The prescribed bodies are :-

  • The Malaysian Association of the Institute of Chartered Secretaries & Administrators
  • The Malaysian Institute of Accountants
  • The Malaysian Association of Certified Public Accountants
  • The Malaysian Bar

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